Finance and Administration Sub-Committee
It is mandatory to have a Dialogue Fiji Finance and Administration Sub-Committee (FASC). This Sub-Committee must have between three (3) to five (5) members, and is responsible for:
1. Over-viewing the Dialogue Fiji Secretariat’s finances.
2. Direct approval of all Dialogue Fiji expenses through the following process:
a. The Dialogue Fiji Secretariat prepares an ‘expense request’ when required and forwards the request to the FASC members by email.
b. Members of the FASC approve, do not approve or request further information by reply email to the Secretariat. To approve, the reply email should only state ‘Approved’.
c. Two reply email approvals from two FASC members and from the Secretariat Coordinator (or delegate within the Secretariat) are required to formally approve the expense request.
- For US State Dept funding - approval must be received from a designated Citizens Constitutional Forum delegated person.
3. Reviewing Dialogue Fiji’s monitoring and evaluation programme and reported to the Dialogue Fiji Committee.
4. Review of Acquittals of cash advance and petty cash.
5. Selection and approval of the Secretariat personnel.
6. Providing advice, support and direction to the Dialogue Fiji Secretariat on finance and administrative related issues.
7. Aiding the Dialogue Fiji Secretariat with financial sustainability and donor relations.
8. The FASC should meet prior to each Committee Meeting.
9. The FASC chair will rotate every six months after a review.
1. Over-viewing the Dialogue Fiji Secretariat’s finances.
2. Direct approval of all Dialogue Fiji expenses through the following process:
a. The Dialogue Fiji Secretariat prepares an ‘expense request’ when required and forwards the request to the FASC members by email.
b. Members of the FASC approve, do not approve or request further information by reply email to the Secretariat. To approve, the reply email should only state ‘Approved’.
c. Two reply email approvals from two FASC members and from the Secretariat Coordinator (or delegate within the Secretariat) are required to formally approve the expense request.
- For US State Dept funding - approval must be received from a designated Citizens Constitutional Forum delegated person.
3. Reviewing Dialogue Fiji’s monitoring and evaluation programme and reported to the Dialogue Fiji Committee.
4. Review of Acquittals of cash advance and petty cash.
5. Selection and approval of the Secretariat personnel.
6. Providing advice, support and direction to the Dialogue Fiji Secretariat on finance and administrative related issues.
7. Aiding the Dialogue Fiji Secretariat with financial sustainability and donor relations.
8. The FASC should meet prior to each Committee Meeting.
9. The FASC chair will rotate every six months after a review.
Members
|
Dialogue Fiji FASC Team |
Nemani Buresova
|
Virisila Buadromo
|
Nisha Buksh
|
Ken Cokanasiga
|
